Call us: 01243 641306 - Email: info@woodlandcrafts.co.uk
Organisers of Craft Shows, Christmas Markets, Craft Fairs,
Craft Markets, Country Shows, Garden Shows
and Markets,
Shopping Centre Promotions
and Town Centre Events

Information for exhibitors wishing to exhibit at Woodland Crafts events

Information for Exhibitors

Thank you for your interest in our events. Your support is greatly appreciated. We are always pleased to welcome new faces as well as “regulars”. If you are an experienced exhibitor but haven’t yet exhibited with us, you will find that we take care to ensure that our events are realistically described so that you are aware of the size and style of the events you are booking. Our events vary in style and in content so we try hard to describe them accurately for you. Please read the details and let us know if you want more information.

If you are new to the world of events and feel unsure about anything, do let us know and we’ll be glad to help and answer any questions. We used to be exhibitors ourselves so we do understand the concerns and the potential problems. Although these are professional events and we do expect certain standards from exhibitors, we remember that everyone has to start somewhere so we’ll help newcomers as much as we can.

We organise events of various types and styles. These include indoor Crafts Shows, Christmas Markets, Craft Marquees within other shows, Art, Crafts and Design Markets, Garden Events, Country Shows and Shopping Centre events. You’ll find all the currently confirmed events for 2017 in the rest of this section. We aim to produce well-organised, professional events at reasonable prices for exhibitors. Although Woodland Crafts Events Management have organised hundreds of events over the past twenty-five years, we never forget that we were exhibitors ourselves first!

We very much hope you’ll be able to join us in 2017!

Paul & Lynn Bishopp

PS. Don’t forget to bookmark this page so you can refer to our Exhibitor’s information easily and also see any additional events/shows that are added throughout the coming year.

Have any additional questions?

Please view our Frequently Asked Questions section below which should answer most queries. However, if you require any other information or have any additional questions, please get in touch. You can call us on 01243 641306 or email us by clicking on the button below.

Email us

Here’s all the information you need to exhibit at our events during 2017

To open, simply click on the heading of each section below to read all the information contained within. To close, simply click the heading again when you’ve finished reading it.

Please READ ALL SECTIONS before filling in the Initial Application Form which can be found in the last section.

Section one: How to apply

PLEASE! – It is very important that before you apply for space at any of our events, you make sure you have read all the event details on this page and in particular, the “Frequently Asked Questions” section. This information is intended to make sure you are aware of the things you need to know in order to make the most of your participation in our events.

Next, download the “Exhibitor’s Initial Application Form” PDF found in the last section at the bottom of this page. Please complete it on-screen using the free Adobe Reader software (available here if you don’t have it installed on your device) and fill in the required information and tick the events which interest you. Then save it with your name in the title, attach it to an email and send it back to us.

If you’re not able to fill it in on-screen, you can print it out and complete it. Then either scan and email it, or post it to us.

Please do not send any payment at this stage. We never take payment until we are ready to accept a booking.

If we are able to offer you space, we will send you specific application forms for each show you tick. We’ll also send any extra event details, a copy of our “Terms and Conditions” and a few “Notes on Booking”. Please check that you are prepared and able to comply with the details and terms before completing and signing your specific application forms. You will find there are certain requirements you need to be aware of and comply with in order to take part in the events.

Please note that product categories and restrictions vary. It is important to read the details in the sections relating to each venue. Some products will suit one venue but not another. All types of products to be sold must be mentioned on application forms. Applications will be assessed separately for each show so please make sure we know exactly what you want to exhibit. If your product description is vague, misleading or ambiguous, you may have to remove items from display.

Please complete all forms fully and describe your products and your stand, briefly but accurately even if you are a regular exhibitor with us. (Phrases like “as before” etc. are not sufficient and will result in your application being placed at the bottom of the pile). Your co-operation is very much appreciated. The overall presentation of the stand will be considered as well as your products so photographs are useful. Please call or e-mail us if you are unsure of anything.

All fees can be paid by BACS (preferred method), credit/debit card or cheque. BACS details will be sent to you once your application is accepted. Please remember that deposits must be paid as soon as requested in order to finalise the booking and balances must be received by the due date to avoid cancellation. Late payments will be treated as cancellation of bookings. Details of payments to be made are shown on each specific application form.

N.B. Space is not reserved until we have received and acknowledged your specific application forms for individual events. (We are happy to discuss bookings but we NEVER finally reserve space over the telephone or without a specific application form and payment).

Section two: Requirements

General:

Although we like to make sure our events are enjoyable, friendly and problem-free for all exhibitors, we do expect certain standards of presentation and conduct. We expect all exhibitors to present their stands smartly and to make sure they are aware of and comply with any trading standards legislation as well as general health and safety legislation. We like to ensure that customers visiting our events are treated fairly, politely and honestly. We have a very good reputation and we expect all exhibitors to behave in a professional manner. For exhibitors new to the business, this does not mean you need expensive stands and equipment. It simply means that you need to behave professionally, your products need to be of good quality and your stand, display or table needs to be tidy and smart. We treat customers the way they should expect to be treated by a reputable and honest business. We can’t expect them to buy from us if we don’t treat them professionally. We also ensure that all exhibitors are protected from unreasonable behaviour from other exhibitors. We are always pleased to help with advice so do call us or email if you have any questions.

Trading Standards:

All exhibitors must be aware of the general legal requirements and any specific requirements and regulations applying to particular products. For example, clear and fair pricing is important and there are legal requirements. There are extra regulations relating to some products including toys, soaps, cosmetics, foods, etc. It is important to be aware of the requirements and we encourage exhibitors to contact their local Trading Standards office for advice. In our experience, Trading Standards officers have always been very friendly and helpful. They are not there to cause problems, just to help you to avoid mistakes and omissions. Again, please let us know if you have any concerns on this subject. It is the exhibitor’s responsibility to ensure that they comply with all requirements.

Insurance:

(You cannot take part without it)

You must have insurance for “Public and Products Liability”. Currently, a minimum of £2 million cover is generally required but we strongly recommend a minimum of £5million. If additional cover becomes necessary to comply with the requirements of any venue, local authority or our own insurers, it will be the exhibitor’s responsibility to arrange higher levels of cover as required. Cover can be arranged easily and cheaply (from around £50 per year for £5m). In accordance with the terms of our own insurance policy, we must have a copy of your insurance certificate (or NMTF membership card if you have one). You can send it to us with your application forms or, if you haven’t yet arranged it or it is due to expire before an event you are applying for, you can send it when you have it. However, please note that we must have it at least a week before the event. Although we will process your application and accept your payment, you will not be able to attend an event if we have not received your insurance evidence. No refunds will be given if you are unable to take part in an event due to failure to supply insurance details in advance. N.B. If you would like more information about obtaining cover, please let us know.

Electrical equipment:

In accordance with health and safety legislation, all electrical equipment must be “PAT tested”. If your lights, extension leads, tools etc. are not tested, certificated and carrying a current sticker, you will not be able to use them. This is the equivalent of an MOT test for cars but applies to brand new items as well. Testing can be carried out by many electricians and is easy to arrange. We have to insist that all your electrical items can be seen to have been PAT tested within the past year and they are in good repair and suitable for the situation. We have test equipment and we can usually test and certificate items for you at the events if you arrange this with us in advance. Call us if you need to know more.

Section three: Frequently asked questions

Q. Are stand fees shown “per day” or for the whole event?
A. Fees shown are usually for the whole of each event. We don’t accept bookings for single days except where it is specifically shown as part of the event details. N.B. Some longer events are divided into separate sessions and fees are shown for each complete session. Some Craft Markets are bookable as separate days as shown.

Q. I’ve sent in my “Initial Application” form. Am I booked in?
A. No. Your Initial Application is just the first stage and is your request for specific application forms for all the events you’re interested in. You still need to complete and return a specific application form for each event. We will send these to you as soon as we can after we receive your “Initial Application” form. Please bear with us if there is a short delay with forms. We do receive a lot of applications so it sometimes takes more time to assess and process them all.

Q. Where can I arrange public and products liability insurance?
A. You need a specific policy to cover Public and Products liability. This will cover your liabilities for any injuries or damages etc. caused by your involvement in an event or by any products you sell. Your household or shop insurance will not cover you. We can’t make specific recommendations but if you email us we can give you details of companies used by most exhibitors: info@woodlandcrafts.co.uk.

Q. How much does insurance cost?
A. Premiums vary but most exhibitors pay around £50-£90 per year for £5m cover.

Q. My electrical equipment is new. Should it be “PAT tested”?
A. Yes. The “PAT test” is a requirement of the Health and Safety at work act and we insist on it. Any item you plug in at an event must be tested and have a current certificate. It must also carry a test sticker. Surprisingly, it is not at all unusual for a new item to fail the test!

Q. How can I get my electrical equipment “PAT tested”?
A. Many electricians and small electrical shops will arrange this for you. Alternatively, you can usually have it done at our events for a small charge. We have specialist testing equipment and we can issue a valid certificate.

Q. Will there be an access gap beside my stand?
A. At our indoor Crafts Shows, we give a shared access gap to one side of each stand. In marquees and for open-ground stands, we don’t provide a gap, so you must book enough space to get in and out.

Q. I need to leave before the end of the event. Is this alright?
A. No! It is a strict requirement that you are there throughout the opening times of each event. Please do not arrive late, leave early or start “tidying” your stand or packing things in boxes until closing time. This gives a bad impression to customers and is unfair to other exhibitors. We do not tolerate it!

Q. Can I have extra space to demonstrate my craft?
A. Sometimes. If your demonstration is interesting and we feel it will enhance the event, we may be able to give you free extra space. Where appropriate, you can request this on your specific application forms.

Q. When can I set up my stand before the event?
A. Sometimes from the afternoon before the show and sometimes only the day of the event. You will receive an information sheet with your acknowledgement and vehicle pass after we accept your applications. Access times and details of your booking will be included and it is important to keep them safe and refer to them before the event. (A file for each event you book is a good idea). It is very surprising that a number of exhibitors fail to take note of the details of the events they are booking. This often results in problems for them. Please take the trouble to be aware of the event requirements, times and details.

Q. Why are stand fees mostly shown “per foot”, not “per metre”?
A. Because we like to be as flexible as possible and it enables exhibitors to book the exact space they need. The alternative would be for exhibitors to book extra space by the metre which, for many, would mean unnecessary expense.

Section four: Events: Craft Shows at Lancing College

Craft Shows at Lancing College in April and October

Craft Shows at Lancing College

Content: Crafts, artwork, food and drink (not “to eat now”), craft supplies.
N.B. Crafts and artwork must be created or designed by the exhibitor. Food products and craft supplies may be “bought-in”.

These two superb events are “maker and designer-only” craft shows and are dedicated to the skills and artistry of the exhibitors. Visitors come to see and buy top quality products and to be entertained by demonstrations. Many of our regular exhibitors travel from all over the UK. Customers appreciate the chance to buy products they may not see elsewhere.

The April event is popular with customers who are adding beautiful things to their homes in this spring season. The October show has become well known as the first stop for early Christmas shopping. Both these events have become an important part of the calendar for many regular visitors. This is an impressive catchment area and visitors appreciate quality products.

In order to apply for space here, craft exhibitors must be involved in the design or manufacture of crafts for sale. These shows are not open to retailers of other people’s craft products or to agents with mass-produced or “multi-level marketing” products. Whilst we quite understand that component parts and materials must often be “bought in”, the main finished product must be the result of the exhibitor’s own efforts. N.B. This requirement does not apply to food products, craft supplies, kits and books, which are also acceptable.

Applications will be assessed carefully and product quality, individuality and presentation will be considered. Designers must be solely responsible for the original creation of the product and they must have sole rights to the sales of it. Products must not appear to be mass-produced or readily available in shops. We will not accept applications from exhibitors who cannot show that they have a close involvement in the design or manufacture of their products.

Lancing College is a well-known public school, situated just off the busy A27 on the south coast between Worthing and Brighton. We arrange heavy publicity in the Brighton and Worthing areas as well as in the surrounding towns and villages in this wealthy part of West Sussex. The college is a beautiful setting and since our first events here in 1997, our shows have been extremely popular with exhibitors and customers. The college grounds and chapel as well as the halls we use are very impressive and there is an atmosphere of quality which enhances the shows and encourages a positive response from visitors.

Basic Stand Space 6ft x 6ft
(Shared access space provided)
Stand Fees Extra Frontage (per foot)
April 1st & 2nd £117.00 £16.00
October 28th & 29th £129.00 £17.00
Electricity = £7.00 | Table (6ft approx.) = £10.00 | Chair F.O.C.

This is an historic public school and security patrols are on site overnight. You should be able to leave your stand set up but this is of course at your own risk.

Camper vans may be welcome by prior arrangement but space is very limited. There are no facilities for caravans on site. There are campsites and accommodation nearby.
The venue has requested that dogs are not brought into the college buildings.

2017 dates and details:

1st and 2nd April

28th and 29th October

Times:
 10.30am-4.30pm

Our 21st year

Description:
Craft Shows for makers and designers.

Retailers of food and drink, craft materials and supplies are also welcome

Event type:
Indoor events

Parking:
FREE

Venue:
Lancing College,
Lancing,
opposite Shoreham Airport,
West Sussex
BN15 0RW

Directions:
Just off the A27
opposite Shoreham Airport,
West Sussex.
Click this link for a map to show the location of the college.

Section five: Events: Craft Markets in Southsea

Craft Markets in Southsea

Monthly Craft Markets in Southsea

Palmerston Road, Southsea, Portsmouth

This year we’ll be staging a series of lovely Crafts Markets in the heart of Southsea each month from April through to November. Palmerston Road is the principal pedestrianised shopping area in this great city location. Adjacent to the centre of the vibrant city of Portsmouth, Southsea boasts great major stores including Debenhams, John Lewis and Wiatrose, as well as a superb selection of over 200 specialist stores, independent boutiques and retailers, cafes and restaurants. Palmerston Road was the venue for Woodland Crafts’ very first Crafts Markets, over 20 years ago so we’re very happy to be continuing the tradition in 2017.

We’ll be including a great selection of craft products for customers to browse and buy each month, plenty of variety and something for all tastes and all pockets. There’ll be scrumptious food to keep them all going through a full day out in Southsea too. As well as all the treats in the shopping area, there are so many other attractions in Southsea, including the famous D-Day museum, The Blue Reef Aquarium, The Royal Marines Museum and Henry the Eight’s Castle. The bustling promenade, with great views of the Isle of Wight and the busy waterways of the Solent is just a few minutes walk from our market venue.

We’re really looking forward to welcoming all our regular local customers (and plenty of new people as well) to this busy Crafts Market. So whether you’re a local exhibitor or from further afield, this is a great chance to get involved with a vibrant event in this thriving location.

Are you a craft maker, a food specialist, an artist, a designer or a retailer of lovely products? Do you work to high standards of quality and presentation? Would you like to develop a new customer base in Palmerston Road, Southsea? Then this is your opportunity to be involved in professional events run by local organisers with 25 years experience. We’ll be arranging a wide-spread advertising campaign and Portsmouth City Council will be supporting the Craft Markets with strong publicity of their own.

We will also be including some high quality catering and “street food” units so if you have a great-looking food offer, we’d be happy to hear from you.

We are grateful for the support and co-operation of the Portsmouth City Council and the shops and businesses in the area. We do need to avoid conflict with their interests so some products may not be acceptable. All applications will need to be approved so please make sure that we have full details of all your products on your application form.

We can either provide you with an open ground “pitch” if you have your own gazebo (which must be smart and robust), or we can provide a covered stall (erected for you). The stalls we provide are strong, metal-framed structures with covers made from waterproof, fire-retardant material. They offer excellent protection from the weather. They are 2.5m wide and 2m deep with an extra half-metre awning at the front. Some “double” stalls may be available for those who need more space. If you use your own stall or gazebo, it must be very safely weighted down (the event is on a paved area). Some exhibitors prefer an open ground space with no stall or gazebo and this is fine for garden displays etc., as long as your display is suitable to remain uncovered in bad weather. You must be able to continue trading, even if it rains.

Single stand: (2.5m x 2m covered stall) Saturdays £47, Sundays £40, Both days £80

Double stand: (two 2.5m x 2m covered stalls together) – by arrangement

3m x 3m (empty space): Saturdays £40, Sundays £35, Both days £70

Larger stands (empty space) – by arrangement

Catering concessions – by arrangement

Electricity = £5 per day | Table (6ft approx.) = £5 per day | Chair = £2.50 per day

Overnight security officers will be present and you should be able to leave your stand set up over night but this is of course at your own risk.

Please do bear in mind that outdoor events can be affected by bad weather and in very extreme wind conditions, it may be necessary to dismantle or lower stands for safety reasons. In 25 years, we have never lost a day’s trading due to weather but our priority in this extremely busy pedestrianised area must always be public safety so we must be prepared to take action if severe and dangerous conditions should arise. N.B. No fees can be refunded in the event of extreme conditions or difficult circumstances which affect the event for any reason.

2017 dates and details:

8th & 9th April

13th & 14th May

10th & 11th June

8th & 9th July

12th & 13th August

9th & 10th September

21st & 22nd October

11th & 12th November

Times:
Saturdays 9am-5pm
Sundays 10am-4pm

Description:
Crafts Market featuring makers, designers and retailers, food, drink

Event type:
Outdoor events (stalls provided if required)

Parking:
No dedicated parking but we can arrange council permits on the day (£3) for on street parking close by

Venue:
Palmerston Road Precinct,
Southsea,
Portsmouth,
Hampshire
PO5 3QE

Directions:
Turn south off the A27 onto the M275 (2 miles) or the A2030 and Southsea is clearly signposted.
Click this link for a map to show the location of the Craft Markets.

Section six: Events: Craft Shows at Fort Purbrook

Craft Shows at Fort Purbrook

Craft Shows at Fort Purbrook

Content: Crafts, artwork, food and drink (not “to eat now”), craft supplies. This is not a “Maker-only” show

These are well established indoor craft shows with an extensive and loyal customer base. Many visitors come to every show we run here. They love the atmosphere in the unique historic building and they like to buy from the regular exhibitors as well as the new faces. We arrange extensive publicity for these events. We are very well-known in the area and we have an impeccable reputation. Customers know that they can buy with confidence at a “Woodland Crafts” event. The Easter show is heavily promoted and usually very well-attended over this busy bank holiday weekend. The November show is well-known and widely publicised as a great opportunity for Christmas gift buying. This is a very popular venue, attracting tourists as well as “locals”.

At Fort Purbrook we welcome applications from exhibitors with products of good quality and individuality. These events are open to craft makers and some retailers. They are not “Maker-Only” shows. Products will be wide-ranging. However, we will not usually accept mass-produced, factory made products, readily available in shops. At these shows we do not encourage agents of “multi-level” marketing organisations. We can accommodate up to seventy-five stands here. Preference will often be given to those who make their products and those who demonstrate on the stand. These shows are publicised as “Crafts” shows and customers expect to find different and interesting products in all price ranges. Applications will be assessed carefully and quality, individuality and presentation will be considered. Food products are popular and welcome but must not compete with the in-house catering.

Fort Purbrook is situated a few minutes from the junction of the A3M and the A27 on Portsdown Hill, with views over the city of Portsmouth to the south and with the affluent areas of southern Hampshire to the north. With wonderful panoramic views, less than an hour from the M25, half an hour from Southampton and fifteen minutes from Chichester and from Petersfield, this is an excellent catchment area and the shows attract a wide range of visitors.

The fort was built in the 1860s and is now restored and in use as a youth activity centre, run by the excellent PAACT charity and partly under the care of Historic England. It is an extremely interesting building. All stands are inside this amazing building with the exception of some outdoor demonstrations etc.

Basic Stand Space 6ft x 6ft
(Shared access space provided)
Stand Fees Extra Frontage (per foot)
April 15th, 16th & 17th (Easter) £129.00 £17.00
November 4th & 5th £129.00 £17.00
Electricity = £7.00 | Table (6ft approx.) = £10.00 | Chair F.O.C.

As a former military fort, the building is very secure and a caretaker is on site overnight. You should be able to leave your stand set up but this is of course at your own risk.

Camping and indoor accommodation are usually available on site by prior arrangement. Exhibitors wishing to bring dogs will need to check with us first.

2017 dates and details:

15th, 16th & 17th April (Easter)

4th & 5th November

Times:
10.30am-4.30pm

Our 25th year

Description:
Craft Shows for makers, designers and retailers.

Event type:
Indoor events

Parking:
FREE

Venue:
Fort Purbrook,
Peter Ashley Activity Centre,
Portsdown Hill Road,
Cosham, Nr Portsmouth,
Hampshire
PO6 1BJ

Directions:
Just 5 minutes from the Junction of A27 and A3(M) Junction 5. Signposted from Bedhampton and Cosham.
Click this link for a map to show the location of the Fort.

Section seven: Events: Chichester Garden & Craft Market

Chichester Garden & Craft Market

Chichester Garden & Craft Market

This lovely event goes from strength to strength! Each year, Chichester city centre is transformed for three days with a wonderful display of colour and thousands of customers make this event something special. In 2008, Woodland Crafts organised the first Chichester Garden event and it has been extremely successful every year since then. 2016 was no exception and this was one of the high spots of a very interesting early season. The Chichester Garden and Crafts Market is held in the pedestrianised heart of Chichester city centre. Our stalls are positioned in East street and North street, the busiest area of the city. These streets are always crowded with shoppers and our events attract a targeted and enthusiastic contingent of customers. In previous years, footfall records in the streets have been broken and with ever-wider publicity (and weather permitting!), we’ll be hoping to exceed these levels in 2017. With recorded footfall up to 60,000, this is an opportunity not to be missed. So, whether you’re a general Crafts exhibitor or a garden show exhibitor, don’t miss it this year!

In the Garden section, we welcome plants, garden furniture and ornaments, tools and equipment, etc., etc. In fact, any product or service associated with gardens, conservatories or “outdoor living” will be considered. In the Crafts section we welcome stands in the categories included in most Crafts shows and Crafts Markets. We are grateful for the support and co-operation of the shops and businesses in the area and we do try to avoid conflict with their interests so some products may not be acceptable. All applications will need to be approved so please make sure that we have full details of all your products on your application form.

In the Garden Section we provide you with an open ground “pitch”. You can use your own gazebo (which must be smart and robust) or we can provide a covered stall (erected for you), if you need one. You can request this on the application form. The stalls we provide are strong, metal-framed structures with sides and roofs made from waterproof, fire-retardant material. They offer excellent protection from the weather. They are 2.5m wide and 2m deep with an extra half-metre awning at the front. Double stalls may be available at extra cost. If you use your own stall or gazebo, it must be very safely weighted down (the event is on a paved area). Any safety issues must be addressed immediately. Some exhibitors prefer an open ground space with no stall or gazebo and this is fine for garden displays as long as your display is suitable to remain uncovered in bad weather. If you do require us to provide a stall, please note this on your application form.

In the Crafts Section we provide a covered stall. The stalls we provide are strong, metal-framed structures with sides and roofs made from waterproof, fire-retardant material. They offer excellent protection from the weather. They are 2.5m wide and 2m deep with an extra half-metre awning at the front. Double stalls may be available at extra cost.

Various pitch sizes are available.
All pitches are a minimum of 2.5m or 3m in depth. Details on application forms.
2.5 Metres frontage (with 2.5m x 2m stall included): £155 (Ideal for craft exhibitors)3 Metres frontage (empty space): £145 (add 2.5m x 2m covered stall @ +£30)
4 Metres frontage (empty space): £175 (add 2.5m x 2m covered stall @ +£30)
6 Metres frontage (empty space): £240 (add 2.5m x 2m covered stall @ +£30)
Catering concessions – by arrangement
Electricity = £25 | Table (6ft approx.) = £10.00 | Chair = £5.00

Overnight security officers will be present and you should be able to leave your stand set up over night but this is of course at your own risk.

Please do bear in mind that outdoor events can be affected by bad weather and in very extreme wind conditions, it may be necessary to dismantle or lower stands for safety reasons. In 25 years, we have never lost a day’s trading due to weather but our priority in this extremely busy pedestrianised area must always be public safety so we must be prepared to take action if severe and dangerous conditions should arise. N.B. No fees can be refunded in the event of extreme conditions or difficult circumstances which affect the event for any reason.

2017 date and details:

12th, 13th & 14th May

Times:
Friday & Saturday:
9.00am-5.30pm,
Sunday: 10.00am-4.30pm

Our 10th year

Description:
Garden and Craft products in various categories including plants, crafts for home, garden and conservatory, furniture, accessories, equipment, supplies and services. Anything garden-related and a wide range of non-garden craft categories

Event type:
Outdoor Event (stalls provided)

Parking:
No dedicated parking but there are car parks close by (various charges)

Venue:
North Street and East Street,
Chichester,
West Sussex

Directions:
Just off the A27.
Head for Chichester City Centre..
Click this link for a map to show the location of the Chichester Garden Show.

Section eight: Events: Chichester Craft Markets

Chichester Craft Markets

Two Chichester Craft Markets

This year, as well as the Garden and Crafts Market and The Christmas Market, we’ll be staging two Crafts Markets in the heart of the busy Chichester city centre. Art, Craft and Design will be the theme for these busy three-day events. As usual, we’ll be in East Street and North Street, the principal pedestrianised shopping area in this great city location. For more about Chichester in general, please see the details in the other Chichester events sections. These events will be extremely popular with exhibitors who know the appeal of this amazing venue.

We’ll be including a great selection of art, craft and food products for customers to browse and buy at all our events here this year. We’ll be including plenty of variety and something for all tastes and all pockets so whatever your product, if it’s handmade, individual and great quality, we may be able to include you. Although we will be accepting a wide range of categories and styles, we will be restricting the number of stands in each category so good quality and clear descriptions and photographs of your products will increase the likelihood of successful applications.

After so many years in Chichester, we have a strong following of regular local customers and we’ll be aiming to attract plenty of new visitors as well to these busy Crafts Markets. So whether you’re a local exhibitor or from further afield, this is a great chance to get involved with a vibrant event in this thriving location.

Are you a craft maker, a food specialist, an artist, a designer or a retailer of lovely products? Do you work to high standards of quality and presentation? Would you like to develop a new customer base in Chichester? Then this is your opportunity to be involved in professional events run by local organisers with 25 years experience. We’ll be arranging a wide-spread advertising campaign and the Chichester B.I.D. team will be supporting the Craft Markets with strong publicity of their own.

We will also be including some high quality catering and “street food” units so if you have a great-looking food offer, we’d be happy to hear from you.

We are grateful for the support and co-operation of Chichester District Council and the shops and businesses in the area. We do need to avoid conflict with their interests so some products may not be acceptable. All applications will need to be approved so please make sure that we have full details of all your products on your application form.
At these crafts markets we will provide a covered stall (erected for you). The stalls we provide are strong, metal-framed structures with covers made from waterproof, fire-retardant material. They offer excellent protection from the weather. They are 2.5m wide and 2m deep with an extra half-metre awning at the front. Some “double” stalls may be available for those who need more space. At these events we will not be able to include exhibitors using their own gazebos as we must maintain a uniform appearance overall. However, if you have a unique unit or chalet etc., it may be possible for you to bring it.

Various pitch sizes are available.
All pitches are a minimum of 2.5m in depth. Details on application forms.
Single stand (2.5m x 2m covered stall): £155
Double stand (2.5m x 2m covered stall): by arrangement
Larger stands (empty space): very few available – by arrangement

Catering concessions – by arrangement

Electricity = £25 | Table (6ft approx.) = £10.00 | Chair = £5.00

We are not able to accept bookings for separate days in Chichester.

Overnight security officers will be present and you should be able to leave your stand set up over night but this is of course at your own risk.

Please do bear in mind that outdoor events can be affected by bad weather and in very extreme wind conditions, it may be necessary to dismantle or lower stands for safety reasons. In 25 years, we have never lost a day’s trading due to weather but our priority in this extremely busy pedestrianised area must always be public safety so we must be prepared to take action if severe and dangerous conditions should arise. N.B. No fees can be refunded in the event of extreme conditions or difficult circumstances which affect the event for any reason.

2017 date and details:

28th, 29th & 30th July (TBC)

22nd, 23rd & 24th September (TBC)

Times:
Friday & Saturday:
9.00am-5.30pm,
Sunday: 10.00am-4.30pm

Our 10th year

Description:
Art, Craft and Design Market featuring makers, artists, designers and retailers, food, drink

Event type:
Three-day events – No single day bookings available
Outdoor Event (stalls provided)

Parking:
No dedicated parking but there are car parks close by (various charges)

Venue:
North Street and East Street,
Chichester,
West Sussex

Directions:
Just off the A27.
Head for Chichester City Centre..
Click this link for a map to show the location of the Chichester Garden Show.

Section nine: Events: Craft Marquee at Wings & Wheels – Dunsfold

Craft Marquee at Wings & Wheels Dunsfold

Craft Marquee at Wings & Wheels – Dunsfold

N.B. We are not the organisers of “Wings and Wheels” – we are only responsible for the Crafts Marquee. We are grateful to the show organisers for welcoming us and our exhibitors to this superb event.

This show was a real highlight of our year in 2016 and we’re delighted to be returning this year.

“Wings and Wheels” is a very well-established family event in a wealthy catchment area. Many thousands of visitors come each year to enjoy this huge event and our Crafts Marquee is well positioned within the show ground. Although this is principally an Air and Motor show, it offers so much more and it’s very popular with families who enjoy the 32 acres of exhibits and entertainment of all sorts.

In 2016 this great show attracted well over 20,000 visitors from all walks of life so a wide range of product categories and price-ranges are popular. We do not insist that items for sale are made by the exhibitor. We do include a wide variety of products but they must be suitable for the venue and there are sometimes restrictions. Visitors to this event expect high standards of quality and presentation. Products range from exclusive artwork to affordable jewellery and we welcome exhibitors with products at all price points.

We use high quality modern frame marquees and we provide tea and coffee making facilities for exhibitors.

Located at Dunsfold Aerodrome, the home of BBC’s Top Gear, just 9 miles from Guildford on the Surrey/Sussex border, “Wings and Wheels” is accessed via the A281 and is within easy reach of the A3, M25, M3, M4 and the national motorway network. This event is very easy to get to and is readily accessible to visitors from a wide area.

Minimum stand frontage in our marquee is 8ft (2.4m) and extra frontage can be booked by the foot. Stands in the Crafts Marquee are “end to end” so you must book space large enough to allow side access if you need it. All stand spaces are strictly 6ft (1.8m) from front to back and stands must not protrude into the aisles which can be very crowded.

If you require extra depth or an “island” stand in the marquee, please contact us. Various options are available by special arrangement.

If your stand is over 6ft (1.8m) high, please note this on marquee application forms.

Although some food products are welcome, we must not compete with the caterers on the show ground so food or drink “to eat now” may not be acceptable. We will need to obtain approval for all food exhibitors so please contact us before applying.

N.B. Stands are ‘end to end’ – no access gaps provided.

Craft Marquee Space (8ft x 6ft) £148.00 (2 day show)
Extra Frontage (per foot) £18.00
Electricity point = £25.00 (max 500 watts) Additional power by special arrangement
Table (6ft approx.) = £10.00 | Chair = £5.00

Overnight security officers will be present on the showground and you are welcome to leave your stand set up over night but this is of course at your own risk.

There is camping onsite for exhibitors from the night before the show but this must be booked with us in advance as space is limited.

Exhibitor Passes: 2 per stand.

2017 date and details:

26th & 27th August

Times:
Saturday and Sunday:
Gates open 9am to 9pm
Craft Marquee is open
9am to 7pm

Our 2nd Year
(The show is in it’s 12th year)

Description:
Crafts Marquee featuring makers, designers and retailers

Event type:
Craft Marquee

Parking:
FREE

Venue:
Dunsfold Wings & Wheels
Dunsfold Park
Cranleigh
Surrey

Directions:
Situated just 9 miles south of Guildford, 8 from Godalming and with London just 40 miles away, Dunsfold Park is conveniently located for visitors to Wings & Wheels. Accessed via the A281 and within easy reach of the A3, M25, M3, M4 and the national motorway network, the location also provides rapid access to Heathrow and London Gatwick airports and also south via the A3 to the ports of Southampton and Portsmouth.

For visitors using SATNAV please use the following postcode: GU6 8HY

Click this link for a map to show the location of Wings & Wheels.

Section ten: Events: Chichester Christmas Market

Chichester Christmas Market

Chichester Christmas Market

Bookable in two sessions – see below. (Exhibitors can book either or both sessions)

What an amazing finale for our show year! Record footfall and record takings for many exhibitors in 2016.

We are looking forward to bringing our Christmas Market to Chichester once again. This event has been fantastically successful in previous years and 2016 was probably the best so far for most exhibitors. We’re confident that 2017 will see us developing and building on it’s popularity even further. The Chichester Christmas Market covers a period of nine days in the busiest period leading up to Christmas. This is a very prestigious and extremely busy city centre in one of the finest locations in the south. As with all our events here, the Chichester Christmas Market is held in the pedestrianised heart of the city centre. Our stands are positioned in East Street and North Street, the busiest area of the city. This is a fantastic opportunity to offer your products to very large numbers of people in this busy and prosperous area.

Although some exhibitors will be able to take part in the whole event, we will again be dividing it into two “sessions” in order to allow customers to see some “new faces” when they visit for the second time. We arrange high levels of publicity and extra features and attractions, which make this a very high profile event. With radio, press and internet coverage over a wide area, a huge social media campaign and thousands of leaflets and posters, “AA” signage etc., this great event is very hard to miss!

Demand for space is always high and the available space is limited, so early applications are highly recommended. Please remember that we do not reserve space, even for regular exhibitors, until we receive application forms and payment. Preference will be given to high quality crafts, unusual products not readily available in the shops and to quality seasonal gifts and decorations. Craft makers will be particularly welcome but the Christmas Market is open to some non-makers. Selection is based on various factors but stand presentation is particularly important so photographs are helpful. We will also need accurate information about your products in order to avoid conflict with the shops. All applications will need to be approved so please be careful to mention all types of product on your application forms.
We provide you with an open ground “pitch” with a covered stand (erected for you). It may be possible to use your own chalet, stall or gazebo if it is suitably smart but there are only a very few suitable spaces for this – please ask before completing the application form for this event. The stands we provide are strong, metal-framed structures with sides and roofs made from waterproof, fire-retardant material. They offer excellent protection from the weather. They are 2.5m wide and 2m deep with an extra half-metre awning at the front. A very limited number of double stands are available. We erect our stands for you so you should have nothing to worry about except setting up your display and decorating your stand. However, do bear in mind that outdoor events can be affected by bad weather and in very extreme wind conditions, it may be necessary to dismantle stands for safety reasons. In 24 years, we have never lost a day’s trading due to weather but our priority in this extremely busy pedestrianised area must always be public safety so we must be prepared to take action if severe and dangerous conditions should arise. N.B. No fees can be refunded in the event of extreme conditions or difficult circumstances which affect the event for any reason.

IMPORTANT: Every stallholder will be responsible for lighting and decorating their stand in an attractive manner to contribute to the overall impression of the event. Christmas decorations and lights on each stall make a big difference to the festive atmosphere. Please do not apply unless you are prepared to decorate your stall adequately. A few strands of tinsel and a string of lights are NOT sufficient! If your stand is not adequately decorated, you will not be allowed to trade. Certain exhibitors from last year will not be offered space this year due to failure to decorate stands adequately. Low wattage lighting is recommended.

Each stand will be provided with an electricity supply (maximum 500 watts).
Overnight security officers will be present and you should be able to leave your stand set up over night but this is of course at your own risk.
Each session is bookable separately but exhibitors can apply for both sessions.
Fees for Single Stall: £494 per session (whole event = £988)

Fees for use of own stall/cabin/gazebo etc are by agreement – please contact us before completing the application.
Table (6ft approx.) = £10.00 | Chair = £5.00 | Electricity (max 500 watts) included.

2017 date and details:

2nd-10th December
(Nine days)

1st Session:
Sat 2nd – Wed 6th
December

2nd Session:
Thurs 7th – Sun 10th (including late-night shopping Thurs 7th)
December

Times:
Monday-Wednesday:
9.00am-5.30pm,
Thursday (Late Night Shopping): 9.00am-8.00pm,
Friday & Saturday: 9.00am-5.30pm,
Sunday: 10.00am-4.30pm

Our 10th year

Description:
Outdoor Craft Stalls featuring makers, designers and retailers.

Event type:
Outdoor Event (stalls provided)

Parking:
There is parking available close by in public car parks

Venue:
North Street and East Street,
Chichester,
West Sussex

Directions:
Just off the A27.
Head for Chichester City Centre..
Click this link for a map to show the location of the Chichester Christmas Market.

Section eleven: Exhibitors Initial Application Form

Exhibitors Initial Application Form

Now you have read all of these sections and you’ve decided which events you would like to exhibit at, all you need to do now is fill in the Exhibitors Initial Application Form to receive the booking forms required to exhibit at our shows.

Please note: This is version 1 of the Initial Application Form 2017.

You must download the form (PDF format) by clicking the purple Download button shown here:

Download the 2017 Initial Application Form

Once saved onto your computer/tablet/device, you must have Adobe Reader installed (free download available here) on your system so you can fill in the fields of the form on screen.

Please only use Adobe’s Reader software to fill in the form fields, if you use any other programme we may not receive the information you input.

Once completed, RE-SAVE THE FILLED IN PDF WITH YOUR NAME IN THE TITLE and then attach it to an email and send it back to us.

However, if you cannot complete the form on-screen, then please print it out, fill it in by hand and either scan it and email back to us or post it back.

Exhibitors Initial Application Form 2017 version 1

Back to Top